The Results tab displays the charge activity results in a succession of drill-downs. If you select no
on the Criteria tab, the Charge Summary results display with the option of drilling to the charge details.
Screen Contents
A graphical representation of the drill-down displays at the top of the screen as you drill down through the levels. Each level above the current level displays as a hyperlink in the graphical display. Select any of these links to display the information at that level.
The charges that display in the Results tab table depend on the criteria selected in the Criteria tab and how the drill-down levels are selected. The charges are listed in date order by the timesheet period ending date column.
| Field | Description |
|---|
| Approved/Rejected/Pending Approval Icon
|
Depending on the
Approval Status selected in the Criteria tab, the buttons to the left of the table display either the Approved, Rejected, or Pending Approval icon. Selecting these icon buttons display additional read-only informational dialogs.
|
| Employee
|
If you did not select
Employee as one of the
Drill-Down Options on the Criteria tab, the first column in the table displays the employee names for the selected charge.
|
| Date
|
If you did not select
Employee as one of the Drill-Down Options on the Criteria tab, the
Timesheet Date column displays as the second column in the table. If you selected
Employee as one of the
Drill-Down Options, the
Timesheet Period Ending Date column displays as the first column in the table because the Result Tab information displays the drilled-down employee.
If you select the period ending dates in this column, an Hours Details dialog displays with the timesheet cell information for the selected timesheet line.
|
| Line No
|
This non-editable column displays the timesheet line numbers.
|
| Additional Column 1
|
If you select a
Column 1 from the Additional Detail Columns group box of the Criteria tab, this non-editable column displays the selected UDT information for the employee and charge.
|
Note: UDT01/UDT02/UDT09 abbreviations will display instead of IDs if your system is configured to use abbreviations. See the documentation for the Entry by Abbreviation group box in the UDT Options tab of the General Configuration screen for more information.
| Field | Description |
|---|
| Additional Column 2
|
If you select a
Column 2 from the Additional Detail Columns group box of the Criteria tab, this non-editable column displays the selected UDT information for the employee and charge.
UDT01/UDT02/UDT09 abbreviations will display instead of IDs if your system is configured to use abbreviations. See the documentation for the Entry by Abbreviation group box in the UDT Options tab of the General Configuration screen for more information.
|
| Hours
|
If the
Approval Status is "Approved," this non-editable column displays the sum of approved regular hours, overtime hours, and cost-only hours for the employee and charge.
When the
Approval Status is "Pending Approval" or "Rejected," this non-editable column displays the sum of the entered regular hours, overtime hours, and cost-only minus any approved regular hours, overtime hours, and cost-only hours for the selected employee and charge.
Hours that include cost-only hours are marked with an "*."
|
| Approve Charges
|
Highlight a charge row in the table by selecting the button to the left of the icon. Then select
Approve Charges to approve the charges. If the timesheet is available, the timesheet line, timesheet cell, and timesheet header tables are updated with the approval information.
If you select
Details, each unavailable timesheet will be listed with employee name, employee ID (if your system is configured to show employee IDs), the timesheet schedule, and timesheet period ending date.
The table is refreshed when the approval is complete. For example, if you select the "Pending Approval" status and approve one of the rows, the approved row will no longer appear in the table after the table refreshes. If all records in the table have been approved, the following message will display:
"There are no more records to display."
|
| Reject Charges
|
Highlight a charge row in the table by selecting the button to the left of the icon. Then select the Reject Charges function to reject the charge. A Reject Charges dialog will display where you can enter the
Reason for Rejection. Please see the later paragraph in this section for more details on the dialog.
The table is refreshed when the rejection is complete. For example, if you select the "Approved" status and reject one of the rows, the rejected row no longer appears in the table after the table refreshes.
You can select multiple rows for rejection. The
Reason for Rejection field is used for each row.
|
| Regular Hours
|
This non-editable field displays the total regular hours for the charges in the table, excluding cost-only hours.
|
| Overtime Hours
|
This non-editable field displays the total overtime hours for the charges in the table, excluding cost-only hours.
|
| Close
|
Select
Close to close this screen and return to your splash screen.
|
| Select All
|
Use
Select All to select all displayed charges. Once you have made a selection, the button will become
Deselect All. To select a row, highlight the row using a left mouse click.
|
